HR specialist

Job Details

The administration department provides valuable day-to-day services that keep our organization’s work processes running smoothly and efficiently. Together, we oversee every administrative aspect, from top to bottom.

Job Responsibilities

• support hiring process: prepare HR documents, employment agreements, changes to employment terms, employer’s statements, maintain records to HRBO and other IT systems
• create local policies and procedures based on HQ policies and recommendations
• conduct and support the onboarding process for new hires and relocated colleagues
• conduct 1:1 meetings with employees to determine motivation and engagement
• conduct exit interviews to define problems to avoid them in future
• consult with line management and provide daily HR guidance to employees
• resolve employee relations issues and address grievances and concerns
• work closely with management and employees to improve work relationships, build morale and increase productivity and retention
• provide HR policy guidance and application of existing rules and procedures
• monitor and report on workforce and succession planning, timely promotions, retention and engagement activities
• identify local training needs, work closely with Global L&D with maintaining global learning approach and projects
• identify local compensation and benefits practices and requirements to advice C&B function on changes
• administrate and control the benefits to be provided to the employees
• monitor the internal communications: organize events, meetups and other activities together with HR Brand team, advise formats and occasions of the local events
• support relocation processes for foreign citizens: information support, documents preparation
• engaged in project work within the global HR team
• participate in the description and change of internal business processes, job descriptions and guides for employees
• сreate and update information about the office and internal processes on Confluence
• answer phone calls
• organize stay of visitors in the office
• carry out receiving, registration and sending of mail; take responsibility for the document flow
• collect applications for office supplies from employees and order them according to the established procedure
• keep order in the office, arrange lounge space
• provide reporting on their work in the prescribed manner
• carry out other tasks and assignments of the immediate supervisor (relevant to your qualification)

Skill & Experience

combination of education and experience relevant to the role

HR Manager, HR Generalist roles in nearest experience

thorough knowledge of labor legislation and HR records requirements

desire to learn and develop professional knowledge and expertise

strong communication and problem-solving skills

Requirements and Professional Qualifications:

• 2+ years of experience in an international professional environment, preferably supporting teams with an international component
• experience in matrix organizations is a plus
• fluent English, Russia and Lithuanian – spoken and written
• knowledge of the Polish language will be a plus
• ability to multifunctionality and huge workloads
• ability to work with documents and internal systems

Educational Requirements:

• Bachelor’s degree in Human Resources, Psychology, Sociology or related fields with relevant experience/knowledge on the HR front
• Master’s degree in Human resources, Psychology, Sociology or related fields is a plus